Free template and example
Payment reminder email for an overdue invoice
A payment reminder asks a client to pay an invoice that is due or overdue. The best ones are short, polite and exact: the invoice number, the amount still owed and the due date.
Write a payment reminder for free
Fill in the invoice and choose a tone. No account needed, and you send it yourself.
Your reminder
What a good payment reminder includes
- A clear subject
- The invoice number and that it is a reminder, so the client can find it.
- The facts
- The invoice number, the amount still owed, the due date and how many days overdue.
- How to pay
- Your payment instructions again, so paying takes one step.
- The right tone
- Friendly or professional at first; firm, then a final notice, only once the invoice is overdue.
- Your name
- A sign-off, so it reads as a note from you.
A worked example
A friendly reminder, 8 days after the due date
- Subject
- Payment reminder: invoice INV-2026-0001
Hello Northwind Studio, I hope you're well. This is a friendly reminder that invoice INV-2026-0001, issued on 1 October 2026, was due on 15 October 2026. The outstanding balance is USD 5,400.00. If you've already sent the payment, please ignore this message. Thank you! Best regards, Linh Tran Design
What PaperworkPilot fills in for you
- Drafts the text from the invoice’s real balance, due date and payment instructions.
- Four tones: Friendly, Professional, Firm and Final notice, the last two only once the invoice is overdue.
- A suggested schedule of when each reminder is due.
- Copy the text or open it in your own email app.
Questions and answers
- When should I send a payment reminder?
- A friendly note around the due date, then firmer reminders as the invoice becomes more overdue. PaperworkPilot suggests a schedule and shows which reminder is due.
- Can I write a reminder without an account?
- Yes. Use the free generator on this page: what you type stays in your browser and nothing is saved or sent. With an account, PaperworkPilot drafts reminders from your saved invoices.
- Does PaperworkPilot email my client?
- No. It sends no emails to your clients. You copy or download each document and send it yourself.
- Is it free to make a reminder?
- Every new workspace starts on the Free plan: 5 credits a month, free. Each reminder uses 1 credit; editing and copying it again are free.
Start free
Every new workspace starts on the Free plan: 5 credits a month, free. No payment details needed.